Description : Office Manager. Company : Invisum AI. Location : Valencia Metropolitan Area
Position Overview:
We are seeking a dynamic and results-driven professional to join our team as an Office & Operations Manager. The successful candidate will play a pivotal role in overseeing the seamless functioning of office operations, with a primary focus on back-office management, accounts payable and receivables, contract administration, paperwork handling, and bookkeeping.
Key Responsibilities:
Office Management:
Streamline and enhance overall office operations for increased efficiency.
Foster a positive working environment by coordinating office activities and implementing best practices.
Back Office Management:
Oversee and optimize back-office processes to ensure smooth daily operations.
Collaborate with various departments to facilitate effective communication and workflow.
Accounts Payable and Receivables:
Manage end-to-end processes for accounts payable and receivables, ensuring accuracy and adherence to timelines.
Communicate with vendors and clients to resolve payment-related inquiries and discrepancies.
Contract Administration:
Ensure compliance with contractual terms and conditions, and maintain a comprehensive contract repository.
Paperwork Handling:
Develop and implement efficient document management systems.
Organize and maintain both physical and digital records, ensuring accessibility and confidentiality.
Bookkeeping:
Collaborate with the finance team to generate financial reports and support audit processes.
Qualifications:
- Proven experience in office and operations management, demonstrating proficiency in back-office tasks.
- Strong background in accounts payable and receivables management.
- Expertise in contract administration and a keen eye for detail.
- Proficient in bookkeeping and familiarity with accounting software.
- Exceptional organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
Requirements:
- Bachelor's degree in business administration, finance, or a related field.
- Proficiency in both Romanian and English is mandatory, and fluency in Spanish is considered advantageous.
- Substantial experience in a similar role, showcasing progressively increasing responsibilities.
- Proficiency in Microsoft Office Suite and advanced skills in relevant accounting software.
- Analytical mindset with strong problem-solving capabilities.
- Ability to lead and collaborate within a team environment.
